Top tips for a smooth office move

December 25th, 2020
Top tips for a smooth office move

Relocating your office is perhaps one of the most stressful situations that you and your business will go through. In order to keep your business running smoothly while you make the move, it’s important to plan ahead and consider all of the potential roadblocks that you might run into.

Communicate the move with your employees

Make sure you communicate the move with your employees. If you haven’t already told them about the office move, then you should do so as soon as possible in a meeting. This could change the way your employees commute to work if it’s far from your current location, and your employees may need to make changes to their schedule to accommodate the new location.

If there are any complications with your employees as a result of your office move, it’s best to get them out of the way now before the move is underway.

Get in touch with a moving company as soon as possible

Once you’ve confirmed the move, get in touch with a moving company and start negotiating the price of their services. Ideally, you’ll want to get a quote from multiple different moving companies and compare reviews of their service. This will help you get a better understanding of what the service is capable of.

Make sure you communicate exactly what you need and expect of the moving company. This will help prevent any misunderstandings that could complicate the move or delay the re-opening of your business.

Do you plan to keep your business running during the move?

An office relocation can sometimes take your business down for a little while, especially if you need to move equipment like computers or specialised machines. As such, you may need to close your business for a few days to accommodate the move.

If you want to keep your business running during the move then it’s important to put a plan together. For example, you may want to slowly relocate to your new location over a few days so that you can continue operating your business at a slightly reduced capacity. This could involve moving several employees at a time instead of your entire team. You may also want to prioritize essential services such as your office network before you move computers and employees over.

Keep your data secure during the move

Data stored on hard drives can be subject to corruption or damage when it’s exposed to vibrations. If you plan to move physical drives with important data, ensure that they’re well-protected and that vibrations are dampened as much as possible. You’ll need to communicate with your moving service to ensure that your data is protected during the move.

Alternatively, you may want to backup all of your data in the cloud so that it can be accessed immediately from your new location and to protect it from physical damage.